Organizational Change Free Essays

Organizational Change Plan-Part One The use of mobile technology for health care professionals, including personal digital assistants (PDAs) has increased exponentially in both clinical practice and nursing education (Farrell amp; Rose, 2008). Some evidence exists that the use of a PDA in health care settings may improve decision-making, reduce the numbers of medical errors, and enhance learning for both students and professionals (Nilsson, 2008); for these reasons, the Learning Technology Committee (LTC) at Sinclair Community College (SCC) explored the benefits of nursing students using the PDA at the bedside in the clinical setting. The committee proposed a change, Project PDA, to implement the use of PDA among novice nursing students and faculty. We will write a custom essay sample on Organizational Change or any similar topic only for you Order Now The following paragraphs will focus on the assessment and plan of the Project PDA; and examine the rationale for the change, barriers to change, influences on change, application of a theoretical model and resources available to support the change initiative. Rationale for Change Healthcare is a dynamic and evolving field of knowledge. Nursing students are trying to learn and implement this large amount of information at a rapid pace.Nursing students are generally unsure of their skills, feel insecure about their knowledge level, and lack self-confidence (Fisher amp; Koren, 2007). Many advantages have been seen with the use of the PDA, such as time savings, reduction of errors, and ease of use (Miller, Shaw-Kokot, Arnold, Boggin, Crowell, Allegri, Blue, amp; Berrier, 2005). Through the use of the PDA, it is thought, the nursing student will have reduced stress, fear, and improved self-confidence (Martin, 2007). Students will benefit from gaining immediate access to resources at the point of care, become more efficient, and spend more time focusing on patient care.PDAs will provide a bridge for students to apply theoretical learning to practice and foster the development of critical reasoning skills and professional autonomy. Nurse educators will need to develop creatively new, innovative models of teaching to keep up with changing society and technological advances in nursing practice (Jeffries, 2005). Adopting this new technological process will ensure SCC is keeping up with the trends of technology in nursing education. Organizational and Individual Barriers to Change Organizational change is a complicated process and is likely to be met with resistance.According to Borkowski (2005), resistance may originate from two sources: organizational barriers and individual barriers. These barriers threaten to impede change success. In an effort to avoid change failure, management must identify and understand potential barriers to change. Organizational barriers are typically beyond the control of management and may be perceived as insurmountable, which in the early stages of change can prove to be futile (Borkowski, 2005). Two potential organizational barriers to implementing Project PDA are cultural complacency; and the lack of financial and technology resources.The first barrier was cultural complacency. Spector (2010) suggests that organizational culture may enable and create barriers to change. The nursing department has functioned like a well oiled machine as result of shared values and beliefs among faculty and students; subsequently creating a complacent atmosphere. Management must change the culture of the nursing department to engage faculty and students; and promote behaviors in line with the proposed change. The second barrier was the lack of financial and technology resources.The college was in the midst of a new levy campaign and there were no current funds allocated in the nursing department budget for technology improvements including the purchase of equipment. The college does not own PDAs for the students or faculty to use. No process was in place for technical support if students were to experience challenges with the device. The individual barriers identified included lack of motivation, staff support, and computer competency. Faculty and students may lack motivation if they perceive the change will disrupt the status quo, or the preference for the current situation (Borkowski, 2005).The lack of support and acceptance of the new technology by other clinical staff and faculty is one of the key challenges of implementing new technology into educational programs (Farrell amp; Rose, 2008). Some students and faculty are computer literate, but many are less familiar and lack experience with computer systems. As a result, it will take time for students, faculty, and clinical staff to become comfortable with using the PDA. Factors of Influence The college’s readiness to change could lead to success or failure.The change itself is not the reason, but the organization’s culture of environment and the employees respect, trust, and attitude toward the management implementing the change (Krause, 2008). The attitudes of faculty and students may directly affect how responsive and committed they will be to the change process. The factors of influence within any organization may originate or draw in part on the quality of leadership (Krause, 2008). The leaders must implement strategies to communicate the value of the change, establish a coalition, and empower all participants to become change agents. Theoretical Model Kurt Lewin’s change theory was the theoretical framework selected for analyzing the change process involved in adopting the use of PDAs in the clinical setting as planned in Project PDA. Lewin’s change theory identified three stages in the change process-unfreeze, move, and refreeze. To unfreeze leaders must create a sense of disequilibrium to motivate change. A pre-pilot survey completed by the LTC revealed students and faculty believed time management was the priority challenge for students in the clinical setting.PDA use is expected to improve time management skills. In stage two, change is implemented. Students and faculty will be required to use the PDA during clinical for access required textbooks and other resources. The final stage, refreeze, the change is cemented into the organization’s culture (Spector, 2010). The LTC will evaluate the change process, communicate progress, maintain support structures, reinforce required behaviors and encourage continued commitment to sustain the change. Internal and External ResourcesBorkowski (2005) noted managers must be certain adequate resources are available to implement change and ensure organizational goals are met. The nursing department at SCC is fortunate to have access to internal and external resources needed to support efforts to implement Project PDA. A strong organizational structure facilitates collaboration within the department. Webinars will be used for faculty and student development. The nursing department secured grant funding to purchase 16 i-Touch devices for faculty. Students will use financial aid to purchase the PDA and software undle. E-book resources will be made available through contracted publishing vendors. Learning and troubleshooting tutorials will be included with the software as well as the Sinclair Help Desk will be available for technical support. Information technology has integrated in the health care delivery systems to include the use of personal digital assistants (PDA) and other computer devices (Fisher amp; Koren, 2007). Teaching institutions are being challenged to keep up with the trends in technology and meet demands for use of hand held devices.In response to this challenge, SCC proposed to implement Project PDA. Students and faculty will begin using PDAs in the clinical setting. The use of these devices will provide real-time access to important resources enabling medical personnel and students to manage point of care activities more efficiently (Lee, 2006). As a result, students will be less stressed, more confident, and more competent health care providers. Change may be complicated by organizational or individual barriers.The specific barriers were identified as cultural complacency, lack of financial and technology resources, employee motivation, staff support, and computer competency. Organizational change in the nursing department at SCC could be influenced by the nursing department’s readiness for change; and the attitudes of faculty, students, and clinical staff toward the change. The Kurt Lewin change theory was applied to Project PDA examining the three stages of the change process. Leaders at SCC have access to internal and external resources necessary to implement the proposed change.The presence of a solid organizational structure, acces s to grant funding, technology resource vendors, and on-site technical support will facilitate the success and sustainability of Project PDA. How to cite Organizational Change, Papers Organizational Change Free Essays Organizational Change Slide 1 Organizational change is a process that is geared towards the pursuit of becoming better. These changes can be brought about by different factors. To fully grasp organizational change, it is a structural method that involves change in both process and concept. We will write a custom essay sample on Organizational Change or any similar topic only for you Order Now Change at the process level refers to the procedural shift in achieving the desired outcome, while change in content refers to the descriptions of the changes that an organization has actually undertook (Barnet Carroll, 1995). Nine Reason’s for Organizational Change Slide 2 The need for change can be brought about by different reasons. Robert W. Swaim in his article suggested nine reasons organizations need to change. The first reasons is crisis, this can come in different form: political, social, financial, religious and the like. Second to the line is Performance Gap, this happens when the vision mission and goals of an organization is not met, then the need to do organizational change is vital. Third reason is New Technology, the advance of new technology which brings positive impact to the company can be a great reason for change. Fourth reason is Identification to Opportunities, competition in the field can bring about the need to undergo organizational change. Fifth reason is Reaction to External and Internal Pressures, management and employees can impact internal change, while clientele, competition, change in government regulations, shareholders, financial market and the like are examples of external pressure. Sixth reason is Mergers and Acquisitions, when organizations are merged or an organization is acquired or reacquired, then the need to revamp the process and content is helpful for the company. Seventh reason is Change for the Sake of Change, administration turnover can cause organizational change. New administration would most likely want to prove something and so they change for the sake of change. Eight reason happens when new engineering fads bloom and the company think it sounds good and so they implement the change. The ninth reason is Planned Abandonment, this happens when an organization abandon products, market, resources, in exchange to new opportunities (Swaim, 2011). Many nursing homes still uses paper charting and papers are prone from getting burn and risk of being read by any unauthorized individuals. Due to the fact that the process of electronic charting has started, other nursing home will have to re-evaluate their mission and vision in order to move toward change. Using computers at work allows nurses to do their job efficiently and safely. Many patients and their families are gearing towards the advancement of new technology to be able to deliver safe and effective health care. Identification of opportunities brings competition to the market which allow patients to better options. The health care government and patients can also put pressure to healthcare organizations to improve their services. The desire for change can impact the lives of many patients which are always re-evaluated for its effectiveness. New administrators can facilitate this change at any time they want with stakeholders in mind. New opportunities arise causing better health services and new creating technology to change the way health care system work. Statistic of EMR Use Slide 3 The table presents the data from Center for Disease Control and Prevention (CDC) in the United States. It reflects the trends in percentages of office-based physician with EMR/EHR systems from 2001-2012. In the 2012 survey, 10,302 physicians participated in the survey. It can be gleaned on the graph that a decline in the use of EMR/HER is observable since two years from 2011. This decline can be attributed to the lack of knowledge and training in the use of the system. However, EMR/HER system has gone up higher starting the year 2004 to present. It can be observed from the graph that from 2011-2012 has the highest percentage compared to the rest of the year gaining roughly about 14. 8 percent from 57% t0 71. 8 % (Hsiao, 2012). Advantages of EMR Slide 4 As America’s hospitals venture farther into the electronics age, nurses are beginning to recognize the benefits the Electronic Medical Record (EMR) provides both to their patients and their profession (Orlovsky, 2005). It provides fewer medicals errors by reminding the staff when the next medication is due, better patient plan of care, and improved patient safety such as falls and pressure sores (Furukawa et. al. , 2011). Electronic medical records can also improve quality care for patients due to accessibility of the whole interdisciplinary team for faster delivery of health care service (Furukawa et. al. , 2011). Paper records increases risk being burned and submerged into water. How to cite Organizational Change, Essay examples Organizational Change Free Essays When an organization is undergoing change what is the role HR can play? Organizational changes are driven top down and initiated largely due to strategic business goals the company needs to achieve. The HR function’s role is to anchor the change management process and facilitate the transformation across all teams and work dimensions. Each change throws up unique challenges and the details which need to be addressed are diverse in each instance. We will write a custom essay sample on Organizational Change or any similar topic only for you Order Now As the HR consultants of the organization considered for study in this paper, The HR Practice got an oopportunity to design the people strategy for the organization and partner the CEO in transforming the organization over a period of one year. In the process some valuable lessons were learnt on how HR could play an effective role in increasing individual and organizational effectiveness during organization change by implementing progressive HR processes. We would like to share our experience of anchoring this change and also the elements which helped us succeed. Due to client confidentiality, we have withheld the names and exact dates of the companies involved. Background Our Client, The Sourcing Company was a start up with the vision to establish a sourcing network, supplying food and grains to modern retail stores. The Sourcing Company, within 6 months of establishment, acquired two food retail chains – The Grocery Store with a network of 70 stores and about 15 years history and The Delivery Store, a young 15 store retail chain, well established in a prime market. The merged entity retained the name, The Grocery Store. Often, mergers tend to not realize the full value of the two entities coming together. This is not only due to strategic or financial reasons, but also due to people related reasons like key employees departing, culture clash etc. In a survey of 450 senior HR executives from large companies involved in mergers, acquisitions or joint ventures it was found that the top seven obstacles all related, directly or indirectly, to people issues. For instance the number one hurdle viz. the inability of the combined organization to sustain financial performance can be related to a loss of pproduactivity due to uncertainty and confusion in the workplace. HR can play an important role in maximizing the success of a merger by taking owinership of the people aspects. The Organization Context The Grocery Store (TGS), a food and grocery chain over a period of time experienced a lot of flux on account of mergers and other developments. It started its operations in the early 1988 in couple of cities of Kerala, retailing mainly FMCG products. While it was founded as a partnership, the firm was reconstituted into a Private Limited Company soon and subsequently converted into a Public Limited Company under the name TGS Limited. To attract investments and become more competitive it also started 2 transforming itself from a family owned and run company to a professionally run company. In order to expand their presence in India and to tide over a financial problem they were facing, in 2005 TGS acquired The Delivery Store (TDS). When the merger took place, TDS had 15 stores in Tamil Nadu and TGS had about 70 stores spread across Kerala. The merged entity aspired to become the number one grocery retail chain in the country and had plans to start operations in the other Southern states of India. A third company, our client, The Sourcing Company (TSC) was set up in 2006 to act as a sourcing company for retail and grocery chains in India like TGS and TDS. It was based out of Cochin. Since the same iinvestors who had invested in TGS had invested in TSC, during the latter’s formation, its merchandising and warehousing teams were constituted by transferring employees of TGS and TDS experienced in these specializations. How to cite Organizational Change, Papers